There is no current timetable available for this program.
Application and Assessment
The ACTBGA is required by the ACT Government to assess the eligibility of all applications received against agreed guidelines.
Eligible projects will be considered for funding, based on the following:
- Grant Intent – Project demonstrates a recognised need within the organisation.
- Objectives – Project demonstrates an innovative and sustainable way to increase parent association business acumen and/or enhance parent engagement, and incorporates an evidence informed approach.
- Action Plan – Applicant demonstrates capacity to deliver the project within budget and timeframes, identifying key milestones.
- Evaluation – Applicant demonstrates consideration of quantitative and qualitative evidence of improved business acumen and/or parent engagement.
When considering or completing an application for grant funding under this program, prospective applicants should refer to the documents below for information on the program, application and assessment process.
- Information to Assist Applicants: View PDF
Should an independent school or Catholic Education affiliated parent association decide to apply for a parent engagement grant, they are invited to lodge an application outlining the need and business case for the proposed project.
A copy of the application form and submission details can be requested from the ACTBGA office by emailing admin@actbga.org.au
The ACTBGA will recommend to the ACT Education Directorate which projects are to be funded. It is expected that endorsement of funding recommendations for PEP projects will be announced by the Minister for Education and Youth Affairs in November or December of each year, and most projects are scheduled to commence in the following year.
The directorate will generate a Deed of Grant agreement between the successful recipient and ACT Government, which will require signing by the relevant legal entity for the recipient to accept the conditions of the grant. This agreement is then executed upon signing by the directorate. The ACTBGA will facilitate this process and recipients must not sign a contract or commence the project until the Deed of Grant has been fully executed.
A recipient of grant funding under PEP must adhere to particular administrative requirements when undertaking their projects, in accordance with the Deed of Grant and relevant ACTBGA procedures.
Comprehensive checklists are published by the ACTBGA to guide a recipient through administrative processes and forms that are required on projects successful for PEP funding.
- Successful Grant Application Checklist (PEP): please check back later for this document
Projects must not commence until the the Deed of Grant has been fully executed and a copy returned to the recipient.
When a grant has been approved in accordance with the recipient’s submitted application forms, the grant recipient must seek ACTBGA approval prior to any changes to the project in respect of:
- Project Dates (Commencement and Completion)
- Total Project Cost
- Scope of Works
Approval must be sought through the submission of a Variation Request Form.
- Variation Request Form and Procedure: View DOC
Recieving Parent Engagement Grant Payments
Milestone 1 grant payments are made upon execution of the Deed of Grant between the grant recipient and the ACT Government.
Project Acquittal
Grant recipients must expend the funds within the timeframes nominated in the Deed of Grant, this is normally 12 months from receipt of funds or at the completion of the activity, whichever is sooner.
The grant recipient must organise to complete and submit the Final Acquittal Form and Certificate of Project Completion within 30 days of the completion of the grant activity, or by the date specified in the Deed of Grant.
Please note: any unexpended funds are to be returned at the time of acquitting the grant.
A grant recipient must adhere to the Deed of Grant regarding recognition of ACT Government assistance.
In relation to projects funded under PEP, a grant recipient and its affiliated school or system must acknowledge the support of the ACT Government in any public event, media release, media coverage and all forms of documentation (including brochures and newsletters) relating to the project.